- Corporate Governance Structure
- Basic Internal Control Policy
- Risk Management
- Disclosure Policy and IR Policy
As it advances its global operations, Marubeni acts in accordance with the belief that compliance goes beyond merely following the letter of the law. In its truest sense, compliance means corporations—as good members of society—practicing high levels of ethics, living up to the expectations of stakeholders, and fulfilling their social responsibilities. To achieve this type of compliance, Marubeni is reinforcing and regularly improving its compliance systems under the guidance of the Compliance Committee, which is overseen by the President and CEO.
We have also established the specialized Compliance Control Department and are constructing compliance systems and spreading awareness with an emphasis on preventing the occurrence of serious economic crimes within the Group. Going forward, we will continue to strengthen global compliance systems that encompass all Group companies.
Each company within the Marubeni Group has been developing its own compliance system customized to its own business activities. Overseas offices and subsidiaries have also been creating compliance systems customized to suit the laws and business practices of their respective countries. Overseas offices and subsidiaries formulate their compliance action plans and review their plans.
Stringent Application of the Compliance Manual
Part of the Marubeni Group’s Company Creed is “Fairness.” This symbolizes our pledge to always conduct ourselves in a fair and upright manner. We have defined Marubeni’s stance on compliance as: “When you are faced with a choice between integrity and profit, choose integrity without hesitation.” Based on this stance, Marubeni has compiled the Marubeni Group Compliance Manual, which specifies the standards of behavior that Group employees are expected to follow in all their daily work activities.
Every year, the Company’s executives and employees, as well as the presidents of all domestic Marubeni Group companies, make a written statement to adhere to the code expressed in this manual. As of June 2017, the Compliance Manual, now in its 14th edition, is available in English as well as Japanese, and can be viewed on the Company’s website.
Marubeni Group Anti-Corruption Policy
As one of the Marubeni Group’s measures to eliminate any bribery risks, we distribute our Marubeni Group Anti-Corruption Policy to our business partners, explaining our anti-corruption efforts and asking for their understanding. Moreover, we request our business partners to cooperate with our Anti-Corruption Due Diligence.
Anti- Corruption Handbook
Compliance is the Marubeni Group’s top priority. We believe that transactions that involve unlawful conduct are not only unnecessary, but also harmful to Marubeni Group’s interests.
In recent years, an increasing number of companies in both developed countries and emerging countries are refusing to tolerate bribery. Marubeni Group, as a global enterprise, also has a strong interest in actively working towards the prevention of bribery.
As a part of this effort, we have the “Anti- Corruption Handbook”. This handbook requires all executives and employees of the Marubeni Group worldwide to adopt and follow robust anti-bribery practice.
Efforts towards Trade Management
Marubeni has developed and implemented a robust trade control system and has established a Trade Compliance Committee and a Customs Compliance Management Committee. The chairman of each of these committees is a Member of the Board Appointed by the President & CEO.
In this era of diversity of transactions and the increasing complexity of national interests, an effective system of trade compliance has become more and more important.
In order to ensure this, Marubeni is fully committed to maintaining well-trained staffs and implementing effective controls consistent with the requirements of export control laws and other regulations.
Compliance Access Points
If any director or employee of a Marubeni Group Company becomes aware of any conduct that is (or that is suspected of being) contrary to the compliance system, that conduct should be reported it in accordance with the established guidelines of the appropriate organization. If the usual lines of reporting are not functioning properly for any reason, the following access points
(1) Marubeni Hotline (formerly, “Door of Courage”)
The "Marubeni Hotline" (formerly, “Door of Courage”) is the Compliance Access Point for general compliance matters. It is available to the directors and employees of our Group Companies. To make a report or seek a consultation using the "Marubeni Hotline", you may contact any of the below.
- Compliance Committee
- Outside legal counsel
(2) Marubeni Anti-Corruption Hotline
The "Marubeni Anti-Corruption Hotline" is the Compliance Access Point for concerns relating to bribery and other serious crimes. It is available to the directors and employees of Marubeni Group Companies and our business partners.
Rules on Reporting to and Consulting with a Compliance Access Point
- In principle, a person filing a report or requesting a consultation should provide his/her name, which shall remain confidential; provided, however, that a report or consultation through the Marubeni Anti-Corruption Hotline can be made anonymously. The outside legal counsel would not disclose the name of the reporter to the Compliance Committee if the reporter would not wish to be disclosed his/her name.
- The company guarantees that the reporting person shall not in any way be prejudiced or reprimanded because of his/her decision to honestly report or consult in accordance with the established lines of his/her organization or by use of a Compliance Access Point. For the employees of the Marubeni Group Companies, the Group and Branch Office Compliance Officers shall adequately instruct and supervise the Marubeni Group Companies to guarantee the same protection.
- Anyone who believes that the company has not acted in accordance with rule 2) above may consult with the Compliance Committee.
- In principle, the Compliance Access Point shall provide the reporter with details of its findings in relation to any matter reported to it and any matter upon which they have been consulted, if such report or consultation is made by a person in one of our Group Companies. However, in some cases this may not be possible.
- In principle, the Compliance Committee shall inform the person who is suspected of compliance violations that it has received a report or consultation regarding his/her conduct, if required under the laws and regulations of the country which are applicable to such suspected person.
Procedure to Follow When Problems Arise
When compliance problems arise, the following procedure shall be followed.
- When a Group or Branch Office Compliance Officer identifies a compliance problem, he/she shall report it immediately to the Compliance Committee.
- Upon receipt of the report, the Compliance Committee shall instruct the relevant department(s) to investigate the problem and determine an appropriate remedy.
- If the Chairman of the Compliance Committee considers the problem to be serious, he/she shall report the problem promptly to the President and Audit & Supervisory Board Members.
- When the problem affects the whole company, the Compliance Committee shall investigate the problem by forming an Investigation Sub-committee and shall propose appropriate remedies including measures to prevent recurrence.
Number of Internal Whistleblowing reports
In the year ended March 31, 2019, there were 41 matters reported at Marubeni.
None of these were compliance violations that would have a serious impact on the operations of Marubeni or its consolidated subsidiaries.
Compliance Education and Training
The Marubeni Group conducts education and training programs throughout its organization in accordance with the Marubeni Group Compliance Manual. Specifically, we conduct e-Learning programs and group training sessions to teach employees about general compliance topics, anti-bribery precautions, and cartel countermeasures. In addition, the Chairman of the Compliance Committee and representatives from the Compliance Control Department make periodic visits to Group companies and overseas offices to provide training and raise awareness of compliance.