Detailed Matters on Handling of Personal Information

1. Purpose of use of personal information

The Company may collect personal information as necessary to operate its businesses and use it for [the purpose of use] described below.

In addition, the Company may entrust all or a portion of these activities to third parties to conduct operation smoothly, in which case it shall provide personal information within the scope necessary for the Company to achieve the stated purpose of use. In this event, the Company will conclude an agreement with the subcontractor(s) regarding handling of personal information and shall exercise proper supervision thereof.

Company’s business

Import/export, manufacture, sale, processing and repair of food and beverages, building materials, minerals, metals, mechanical equipment and other products
Agriculture, forestry, fisheries, aquaculture, mining
Electricity, water supply, telecommunication, broadcasting, information service
Services incidental to road cargo transport, maritime transport, air transport, warehousing and other transport
Businesses relating to finance, securities and insurance
Real estate transactions, real estate leasing/management, general construction
Waste disposal, leasing of goods, advertising, medical care, long-term care, specialized services and other business services
Businesses listed in the business purpose stated in the Company’s Articles of Incorporation

Purpose of use

To conclude and execute agreements including provision of products and services, etc.; to manage signed agreements; and to provide follow-up services for offered products and services
To make necessary communication to provide products and services and to deliver products, etc.
To provide information about products and services and the Company’s business activities
To receive payments for products and services and to protect accounts receivable
To conduct market survey and to perform other research/study
To offer sweepstakes and to perform campaign activities, etc.
To send notifications on seminars and lecture meetings, etc.
To conclude and execute agreements with business partners; to manage signed agreements; and to make necessary communication with business partners, etc.
To conduct analysis on business partners
To implement various measures to build and maintain a smooth relationship with business partners, and to provide various conveniences
To send notifications on meetings and other events hosted by the Company or organizations to which the Company belongs, and to make necessary communication, etc.
To perform activities relating to CSR (corporate social responsibility)
To respond to inquiries and opinions received by the Company
To deliver corporate information to those who wish to or are expected to work for the Company and to make necessary communication
To maintain facilities, equipment and devices, and to manage the usage status thereof

Purpose for utilizing shareholder information

Personal information for the Company’s shareholders may be used for the following purposes:

To exercise rights based on applicable laws and regulations and to perform duties
To grant shareholders various conveniences from the Company due to their position
To implement various measures to deepen understanding of the Company’s business and maintain a smooth relationship between shareholders and the Company
To manage shareholders by such means as preparing shareholder data based on the designated standards under applicable laws and regulations

2. Provision of personal information to third parties

All or a portion of collected personal information may be provided to third parties by means of written documents, postal mail, telephone, Internet, e-mail, advertising media, etc., even without persons’ prior consent, within the scope necessary to achieve any of the purposes of use listed in Section 1 above, except in cases in which such provision is made under the provisions of applicable laws and regulations.
When the Company provides collected personal information to third parties overseas, it will obtain persons’ consent, except where such provision is made under applicable laws and regulations.

Personal information details that may be provided
Name, address, telephone number, e-mail address and other details within the scope necessary to achieve any of the purposes of use listed in Section 1 above.

3. Notice of purpose of use

When an individual wishes to be notified of the purpose of use for his/her information in connection with personal data retained by the Company, the Company will respond to such a request after verifying the identity of the requester (or his/her agent).
However, when notifying the person of the purpose of use is likely to harm the life, body, property, or other rights or interests of such person or third parties; or notification is likely to harm the rights or legitimate interests of the Company; or it is necessary to cooperate with a state organ or a local government in executing the affairs prescribed by laws and regulations and such notice is likely to impede the execution of such affairs; or it is considered that the purpose of use is clear in consideration of the circumstances of the acquisition, all or a portion of the purpose of use may not be disclosed.

4. Disclosure of personal information to the person himself/herself

When a person wishes for the disclosure of his/her information in connection with personal data retained by the Company or records on third party provision of such personal data (hereinafter referred to as the “retained personal data, etc.”), the Company will respond to such a request after verifying the identity of the requester (or his/her agent).
However, when disclosing personal information is likely to harm the life, body, property, or other rights or interests of the person or third parties; or disclosure is likely to seriously impede the proper execution of the business of the Company; or disclosure violates other laws and regulations, all or a portion of the information may not be disclosed.

5. Correction, addition or deletion of personal information

When a person wishes to be notified of correction, addition or deletion (collectively hereinafter “Correction, etc.”) of his/her information in connection with personal data retained by the Company, the Company will respond to such a request after verifying the identity of the requester (or his/her agent).
However, when the retained personal data is in accord with fact; or special procedures are prescribed by any other laws or regulations; or Correction, etc. is deemed unnecessary in consideration of the purpose of use, the Company may not be able to respond to such request.

6. Discontinuance of utilization and erasure of personal information

When a person wishes for discontinuance of utilization and erasure of his/her personal information (collectively hereinafter “Discontinuance of Utilization, etc.”) in connection with personal data retained by the Company, the Company will respond to such a request after verifying the identity of the requester (or his/her agent).
However, when the personal information is handled within the scope necessary to achieve a purpose of use that is specified in advance, collected with a proper method, or retained under applicable laws and regulations, the Company may not be able to respond to such request.
When discontinuance of utilization and erasure of all or a portion of the information is effectuated, the Company may not be able to offer services or make transactions in a manner that customer requests are satisfied.

7. Discontinuance of provision to third parties

When a person wishes to discontinue the provision of his/her personal information to third parties (hereinafter, “Discontinuance of Provision to third parties”) in connection with personal data retained by the Company, the Company will respond to such a request after verifying the identity of the requester (or his/her agent).
However, when such provision is made with the consent of the person or is accepted based on laws and regulations, the Company may not be able to respond to such request.

8. How to receive requests for disclosure, etc. and the point of contact

The Company will respond to requests as stated in Sections 3 to 7 for the disclosure of personal data retained by the Company by the following methods. The Company may not be able to respond to requests for disclosure, etc. that are not made under one of these methods. Thank you in advance for your understanding.

Request procedure

Enter the necessary information in a form specified by the Company (*) and mail it to the following address along with necessary documents, etc. for each request (details of necessary documents are described in each form).

Address for requests

Marubeni Corporation, Personal Information Inquiry Desk, Corporate Communications Dept.
4-2, Otemachi 1-chome, Chiyoda-ku, Tokyo 100-8088, Japan

If you would like the Company to disclose information by fax or postal mail, please write the fax number of the recipient (in case of fax) or the name and address of the recipient (in case of mail) and then send the appropriate form from Sections 3 to 7 according to your request by fax or post.

FAX

[81] (3) 3282-2331
(Personal Information Inquiry Desk, Corporate Communications Dept.)

* Forms

9. Contact regarding personal information

For other issues including complaints and inquiries regarding personal information, please contact the following address by postal mail or use the inquiry form.
The Company is not able to respond to inquiries (including a visit to the Company’s office in person) except when submitted via a method specified. Thank you in advance for your understanding.

Point of contact

Address

Marubeni Corporation, Personal Information Inquiry Desk, Corporate Communications Dept
4-2, Otemachi 1-chome, Chiyoda-ku, Tokyo 100-8088, Japan

Please contact us by postal mail or this inquiry form.